How to sync and organize your contacts on Android

Organize your contacts on Android

The diary is a fundamental part of our smartphones. Let’s not forget that these devices were originally invented to make calls…

To have clear how to manage and synchronize our contacts we bring you this small guide of good practices.

How to manage your contacts easily

The Contacts application (it’s been renamed many times, but in Oreo and Pie versions of Android it’s called that) lets you immediately access contacts associated with your Google Account. You will find a search button at the top right and a big red button to add contact at the bottom right.

Your favourites, i.e. the list of contacts who have earned a star (either on Android or on the web), as well as the list of contacts you communicate with the most, are displayed at the top. If you usually talk to the same number of people, this is probably the best way to use the Contacts application.

Choose any contact to display its associated tab. You can call him, send him an email or SMS (provided this information is included), view the latest interactions (for example the last SMS sent) and edit the contact information on your device (through the pencil icon on the top right).

Personalize your contacts

Tap the More button (three vertical dots) and choose Customize: the next screen will allow you to choose which contacts to show in the application and which contacts to hide.

In addition, you can choose from all applications that have their own contact lists (such as Whatsapp and Facebook) and subsections of these lists (if any).

For example, in the case of your Google Contacts, you can choose a contact group instead of showing them all. You can see specific groups instead of all the contacts in your Google Account.

Customizing your contacts by choosing which Google contact groups to display, as well as third-party applications, will take a bit of time, but will save you a lot of time later.

Your Contact application will be much more effective if you hide, for example, the numbers of those with whom you shared an office 10 years ago, for the benefit of the people with whom you communicate the most.

Other applications in Play Store

If you want to go even further and leave behind the pure native Android app, there are many alternatives at Play Store. Contacts +, for example, impressively integrates social networks and offers a wide range of customization features.

Cloze is another application worth taking a look at: try to analyse the interactions you have with your contacts to meet your expectations even before you formulate them.

It can even keep you informed of important social network updates in case you missed them.

Also worth mentioning is Google Contacts on the web, which allows you to organize your contacts using the mouse and keyboard, instead of fighting with your smartphone’s touch screen.

Synchronize your Android calendar and don’t miss an appointment

If you’ve ever missed a meeting or forgotten an important day because you have a mess between calendars and you don’t want it to happen anymore, you’ve come to the right place.

The ideal is to have only one calendar and with Android you can. Easily sync your Gmail and Outlook calendars on your smartphone.

Android allows us to easily unify and synchronize all our calendars. In our terminal you can configure several accounts of the different services we use, such as Gmail, Outlook, Facebook or WhatsApp, and synchronize the data of these services in our smartphone.

Thus, in the calendar application, which comes by default on our smartphones regardless of the manufacturer, we can synchronize and organize all appointments and reminders in a single calendar.

In addition to events, it is also possible to synchronize our contacts and other services such as email.

How to sync Outlook calendars to Android

In order to synchronize our Outlook calendar, Hotmail or any Microsoft service on our Android device we must first set up an Exchange type account.

To do this, just as before we must go to Settings > Add account, once here it is normal to find an option with Exchange, but we may find some variations depending on our terminal, for example is often in Settings > Add account > Mail/Email > Exchange/Microsoft Exchange ActiveSync.

To enter the registration data of our account we must enter our email and our password. In some devices also asks for Username and Domain, if we do not know them simply put our email back to Username and the Domain is left empty.

Once registered we must choose which services we want to synchronize, we make sure that the calendar is marked.

When the synchronization ends in the Calendar application we will synchronize all the events in our Outlook account, or any other Microsoft account, in the calendar.

Each calendar will be shown with a different color and we must choose carefully the calendar where we want to save a new event.

How to sync Gmail calendars to Android

Normally we have a synchronized Google account on our terminal. But sometimes, as in my case, we use more than one Gmail account, such as a work account and a personal account with their corresponding calendars.

Setting up another Google Account in our Android is very simple, just go to Settings > Add Account > Google and enter our registration data.

To make sure your calendar is syncing, check it out at Settings > Google (under Accounts). If we select any of the accounts we will be able to choose which sections (contacts, calendar,…) we want to synchronize.

Once in the Calendar application we will be able to see the appointments and reminders of each calendar with a different color. To introduce a new event we can choose any of the calendars, so we must be careful in which calendar we save the new event to avoid errors.

How to sync calendars in Google Calendar

Google Calendar is Google’s application for organizing our calendars and is available on Google Play. To synchronize our calendars we don’t have to configure anything extra, since it uses the data of the accounts we have in Adjustments as we have seen in the previous cases.

Of course it implements the design of Material Design and has a very simple and clear organization. Displays by default a chronological list of upcoming events and colored with the color of your calendar.

It also has the typical views per month, per week, etc. and coexists perfectly with the native application of our Android smartphone, if it is not a Nexus device that has it by default.

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