How to organize a move ? Ideas and Tips for Moving Efficiently

How to organize a move

Moving is one of the most daunting tasks you’ll ever have to do. No matter how many times you’ve moved, you’ll always find something that would have been better done differently.

With this in mind, how can we organize a move and not die trying? Discover with us some basic tips to move efficiently and ideas that will help you take the whole process easier.

How to organize a move
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Whether you cross the city or cross the country, moving to another home can cause a situational crisis. For most people, moving is a great pain and a stressful time in their lives.

You should begin the planning process as soon as you know you will be moving, this way you can minimize stress and increase the likelihood that everything will go smoothly on the day of the move.

There’s really no way around it, but it can be much more tolerable and much less stressful from all the mistakes we’ve made and the things we’ve collected along the way.

To this end, we have created this step-by-step guide to help you prepare and organize a successful move that goes according to schedule.

How to organize a successful move?

You can create a folder specifically designated for “the move” as it will save you time, energy and possibly money (if you lose receipts, etc.). I organized this folder into several categories.

With it you will be able to keep track of all the documents and receipts related to the move, such as for example:

  1. Checklist: A document you can use as a guide to what needs to be done before, during, and after the move.
  2. Utilities: Keep track of appointments: who, where, what, and when.
  3. Loan Documents: Facilitates access and reference, keep it here until after the move.
  4. Receipts: This section is for purchases to be made with reference to the move or home. If you bought a kitchen faucet, print the receipt to put here. If something doesn’t fit, or if you have to return it, you won’t have to look for the receipt.
  5. Moving: This section is for your mover or truck rental agreement and contact numbers.
  6. Hours: Appointment section (utilities), moving calendar, etc.

Remember that most of the paperwork in the folder will be filed later. What is not needed will be sent directly to the recycling bin.

Disposing of expendable items

Discard broken tools, old toys, old clothes and other items you no longer need before moving. Provide items that are still usable to charity or make a garage sale.

Should I hire a removal company?

If you have the resources and the desire, you can do it yourself. If not, choose a company with experience in removals with an established reputation for good service and reliability. Choosing someone who is unreliable or inexperienced will waste more time and money than you can imagine.

Do you have your own van or truck? Do you have to move a lot of boxes around? Decide if it’s better to hire professionals or just do it all on your own.

Packaging supplies for packaging

One of the tasks you’ll need to do before you start packing is to gather all the supplies, including moving boxes and tools to facilitate packing.

If possible, try to make most boxes the same size to make better use of space and make them easier to transport from one place to another.

If you need smaller boxes to store smaller items and pieces, there are many places to buy packaging supplies, but between the boxes, tape and other material can add up to a lot of money. To avoid this additional cost, you can order free boxes already used in stores near your home.

Most retailers receive many shipments, but the best option is to contact furniture stores. While your average retailer may be able to provide you with some used boxes, you may find a greater variety of sizes in furniture stores.

However, be sure to call them at least a week before you want to start packing, as box disposal is not necessarily a daily task.

You can also ask a friend to bring home any boxes you can find at work.

The disadvantage of reusing boxes is that they are not always in the best condition. If you want new boxes (and other packaging supplies), you can get a good deal through Box Carton Packing .Com. They offer pack, accessories and mobile cardboard cabinets adapted to your needs.

You may also be interested in buying bubble wrap to protect some items.

The “Survival Box” or “Survival Kit”

The Survival Box concept is one of the most loved by all moving consultants and organizational experts. You know what that’s like, don’t you? It is a box that contains the essentials of life: coffee maker, bedding, blankets and pillows, alarm clock.

Paint it red, label it with stickers, do something to make it stand out from the other boxes and put it on the truck for the last time, so it will be the first one out to the new house.

Your survival box should contain all of the items you will need the first day and to spend the night in your new home.

With young children, think about including dishes, cereals, and the paraphernalia of a family breakfast.

Everything doesn’t have to be unpacked the first day in your new home. If it contains essential elements, check PRIORITY A. That the contents are important, but not crucial, check the PRIORITY B box. If the box contains off-season items and other things you won’t need right away, check the PRIORITY C box.

Then unpack in order A, B, C.

Moving the boxes

In addition to packing supplies, you may need some tools to move them. It’s pretty inexpensive to rent a wheelbarrow, but if you have space to store them in your new home, it’s not much more expensive to buy them.

Generally, you can find these items for about twice the cost of rent in online stores and hardware stores.

If you buy one, make sure you get a hand truck that can handle at least 70 kg. And it’s got a pretty solid construction. Thick, solid wheels are also an advantage, as you won’t have to worry about deflation during the ride.


Order and purge

Check every room in your house and decide what you want to keep and what you can dispose of or recycle. Think about whether an item will require special packaging or additional insurance coverage.

Create a mobile folder.

Use this folder to keep track of everything: all your estimates, your receipts, and an inventory of all the items you’re moving.

Organizes school records.

Go to your child’s school and arrange for your records to be transferred to your new school district.

Six weeks before

Order supplies.

Order boxes and other supplies such as tapes, bubble wrap, and permanent markers. Don’t forget to order special containers, such as dish kegs or wardrobe boxes.

Use it or lose it.

Start eating things you don’t want to move, such as frozen or perishable foods and cleaning products.

Take action

Check the dimensions of the room in your new home, if possible, and make sure the larger furniture fits through the door.

One month before

Choose your mover and confirm the arrangements.

Select a company and get written confirmation of your move date, costs and other details.

Start packing.

Start packing the things you use less often. While packing, be aware of items of special value that may require additional insurance from your mover. Be sure to state, in writing, any item valued at more than $100.


Label and clearly number each box with its contents and the room for which it is intended. This will help you keep an inventory of your belongings. Pack and label boxes of “essential” items you’ll need right away.

Separate Valuable Objects

Add items like jewelry and important files to a safe that you will personally transport to your new home. Be sure to put your mover’s estimate in this box. You will need it as a reference on the day of the move.

Make a change of direction.

Go to your local post office and fill out a change of address form. It is always advisable to ask a close neighbor to take care of the mail after you have moved. Consult with him or her two weeks after the move, and again two weeks after that.

Notify important parts.

Be aware of the following about your move: banks, brokerage firms, your employer’s human resources department, the magazine and newspapers you subscribe to, and credit card, insurance, and utility companies.

Future medical records.

Arrange for medical records to be sent to any new health care provider or get copies of them yourself. Ask for references

Two weeks before

Checking the car.

Take your car to a garage and ask the mechanic to consider what services may be needed if you are moving to a new climate.

Clean your safe deposit box.

If you are changing banks, remove the contents of your safety deposit box and store them in the safety deposit box that you will carry with you on the day of the move.

One week before

Contact your mover.

Reconfirm the arrangements.

Pack your bags.

Try to finish your general packing a few days before your move date. Then pack suitcases with enough clothes for everyone for a few days.

A few days before

Defrost the freezer.

If your refrigerator is moving with you, be sure to empty it, clean it, and thaw it at least 24 hours before you move.

Check the details.

Reconfirm the mover’s arrival time and other details and make sure you have prepared accurate, written instructions to your new home for the staff. Include contact information, such as your mobile phone number.

Payment plan.

If you have not yet agreed to pay your mover with a credit card, obtain a money order, cashier’s check, or cash for payment and tip. If the staff has done a good job, 10 to 15 percent of the total extra fee is a good amount. And if your move was especially difficult, you can tip them up to $100. Don’t forget that soft drinks are always appreciated.

Moving Day


Make sure the moving truck that appears is from the company you hired: the number painted on your side must match the number in the estimate you were given.

In addition, you can check to see if the moving truck has the company brand or vehicle number listed on your confirmation. Scams are not unheard of.

Take an inventory.

Before they leave, sign the bill of lading/inventory list and keep a copy.

Do you want more tips for your move? You can see more tips in the following video.

With these simple tips, organizing a move will be a piece of cake.

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